Pay-per-lead for HVAC contractors means you pay per accepted lead: an inquiry that passes the qualification and exclusion rules we agree with you in writing before launch. Pricing runs USD $15 to $500 per accepted lead, quoted for your market, with no setup fee. A lead that fails the agreed rules gets a replacement, not a refund.
Eligible issues are replaced under written criteria
Time to first accepted lead
Timing is quoted after the audience, geography, qualification and campaign requirements are approved
No setup fee
Built for
✓ HVAC contractors selling furnaces, central air, heat pumps, boilers, rooftop units, or planned system replacements.
✓ Licensed operators with estimating and installation capacity for the equipment and property types in the approved profile.
✓ Teams that can document the approved geography, customer segment, authority, need, timing, permission, and exclusions.
✓ Teams prepared to follow accepted leads promptly, maintain outcome records, and provide suppression data.
Not for
× Teams that cannot define their target customer, service area, or valid opportunity criteria.
× Teams unwilling to provide current-customer, open-opportunity, conflict, and do-not-contact exclusions.
× Teams expecting guaranteed revenue, customers, signed contracts, or return on investment.
× Teams seeking a universal fixed price without a market-specific qualification review.
Pricing
Pricing and what is included.
Indicative budget only. The custom quote reflects audience scarcity, geography, exclusivity, qualification depth, and handoff requirements. The low end is not available in every niche.
Fee
USD $15 to $500 indicative per accepted lead; audience, geography and qualification determine the quote; every fee is listed in your written quote before you sign.
Setup fee
None.
Volume
Sized to your market on the call. You set the monthly cap.
Replacements
A lead that fails the agreed qualification or exclusion rules is replaced. The review window and evidence requirements are set in the campaign agreement.
Term and notice
Defined in the signed agreement.
Delivery
Delivered through the agreed handoff with the source and available qualification evidence attached.
Time to first accepted lead
Timing is quoted after the audience, geography, qualification and campaign requirements are approved.
The prospect matches the geography, customer type, service category, and exclusions recorded in the agreed profile for HVAC companies.
Gate 2: Authority
The contact owns the property or manages it with authority to obtain HVAC estimates and involve the final budget approver.
Gate 3: Need
The contact requests a quote for identified equipment, replacement, conversion, or planned installation rather than a generic rebate question or service-only repair.
Gate 4: Timing and permission
The prospect states a decision or project timeframe that meets the agreed profile and agrees to receive follow-up from the client named in the handoff.
What never counts
The prospect falls outside the agreed geography, customer type, service category, or need.
The prospect is a duplicate, current customer, active opportunity, conflict, or suppressed contact under the agreed rules.
The buyer role, stated need, timing, or working contact details cannot be supported by the qualification record.
The person has opted out, cannot lawfully be delivered, or did not agree to client follow-up.
The request is for employment, vendors, general information, or a service outside the agreed profile.
What you receive
What a delivered accepted lead looks like.
Every accepted lead arrives with these fields and the evidence behind them. Details below are illustrative examples, not client results; the structure is exact.
Record type
Illustrative accepted lead for HVAC companies, not a client result
Market
Agreed US or Canada territory and customer segment
Buyer
Role and authority recorded against the agreed profile
Need
The contact requests a quote for identified equipment, replacement, conversion, or planned installation rather than a generic rebate question or service-only repair.
Timing
Decision or project timing recorded using the agreed qualification question
Evidence
Source request and qualification record attached to the handoff
Quality status
Accepted against written criteria; eligible issues follow the replacement review in the agreement
How it works. Timing is quoted after the audience, geography, qualification and campaign requirements are approved.
1
You tell us who you want
Service area, customer type, the work you want and any exclusions. We agree the criteria in writing so every accepted lead can be checked against the same standard.
2
We do the work
Vivin runs the approved campaign and checks each response against the written qualification and exclusion criteria before delivery.
3
You get it with proof
Delivered through the agreed handoff with the source and available qualification evidence attached.
What a useful lead for HVAC companies means
A useful lead is not simply a name or a list record. It is a prospect whose market fit, buyer role, stated need, timing, contact permission, and exclusions can be checked against the agreed profile. For this market, the authority test is specific: The contact owns the property or manages it with authority to obtain HVAC estimates and involve the final budget approver.
The need is also specific to the work being sold: The contact requests a quote for identified equipment, replacement, conversion, or planned installation rather than a generic rebate question or service-only repair.
How pricing and quality review work
The USD $15 to $500 range is an indicative planning band, not universal inventory. The quote reflects audience scarcity, geography, exclusivity, qualification depth, and handoff requirements. The valid-lead definition, evidence, review window, and replacement triggers are written before launch. Eligible quality issues receive replacements rather than refunds.
How Vivin operates and measures the work
Vivin defines the approved audience and qualification rules with the client, selects suitable acquisition channels, records source and qualification evidence, and hands accepted leads to the client’s team for follow-up. Reporting separates accepted leads from contact attempts, qualifying calls, bookings, attendance, proposals, contracts, collections, and revenue so quality and downstream performance can be reviewed stage by stage.
Compared with how HVAC contractors usually buy
Pay-per-lead vs unqualified contacts and list vendors.
Factor
Vivin pay-per-lead
unqualified contacts and list vendors
Billing unit
An accepted lead that meets the agreed qualification criteria
Often a contact record or inquiry with a different definition
Pricing
Custom quote within an indicative USD $15 to $500 planning band
Varies by source, exclusivity, qualification, and market
Quality issues
Eligible issues receive replacements, not refunds; rules and review window are written before launch
Replacement and credit policies vary
Channels
Vivin selects the appropriate channels for the approved audience and offer
May provide a single source or require the client to combine providers
Evidence
Qualification and source context accompany the handoff
Available evidence depends on the provider and billing unit
Indicative budgets range from USD $15 to $500 per accepted lead. This does not mean every campaign is available at the low end. The quote follows the audience, geography, exclusivity, qualification depth, and handoff requirements. Every fee is listed in your written quote before you sign.
What makes a lead billable?
A lead is billable when the delivered record meets the fit, authority, need, timing, permission, and exclusion criteria written into the agreement.
What happens when a lead has an eligible quality issue?
Eligible quality issues receive replacements, not refunds. The evidence, review window, and exact replacement triggers are defined in the agreement before launch.
Which acquisition channels are included?
Vivin chooses the appropriate channels for the approved audience and offer. The public price is for the agreed outcome, not a promise to use every channel.
Are all niches available at USD $15 per lead?
No. USD $15 is the bottom of a broad indicative planning band. Scarce audiences, expensive opportunities, deeper qualification, or exclusive delivery can cost up to USD $500. Every fee is listed in your written quote before you sign.
Where are campaigns available?
Vivin serves approved markets in the United States and Canada. Exact geography and exclusions are confirmed in the quote and agreement.
Does a lead guarantee a sale?
No. Vivin is accountable for the agreed lead definition and evidence. Contact, booking, attendance, proposal, close, collection, and revenue are separate downstream outcomes.
One clear next step
Tell us who you want to reach. We will give you a price for your market before you commit to anything.
A fit discussion. If the numbers do not work for your HVAC company, we will say so on the call.
More questions about buying leads for HVAC and heat pump contractors
How do HVAC companies get leads?
HVAC companies get inquiries from local search, paid search, referrals, their maintenance customer base and specialist lead services, with different demands on the office and dispatch team. Vivin Sales provides accepted inquiries delivered to one client, scoped around service area, job type, requester authority and response capacity. Split urgent breakdowns from planned replacements so a repair caller does not enter an estimator queue that cannot help. Local search and referrals need continuing ownership; purchased inquiries need prompt qualification and a clear next step. A lead service fits a contractor with intake capacity and a defined job preference. It does not solve an unavailable dispatcher or create installation capacity your crews do not have.
Compare the handoff and billing event
Option
What you get
How you pay
Published price
Who it fits
Source and date
Local search and referrals
Calls and inquiries attracted by your own presence
Marketing work or channel spend
Not published
A contractor building a continuing local customer base
Not published; depends on your own costs or a provider’s written terms
Paid search
Visitors and inquiries from a scoped campaign
Media and campaign costs
Not published
A contractor able to manage campaign and intake performance
Not published; depends on your own costs or a provider’s written terms
Vivin Sales accepted leads
A screened inquiry delivered to one client
An inquiry meets written criteria
USD $15 to $500 per accepted lead
A contractor with clear service scope and intake capacity
Vivin Sales terms, reviewed October 2026
Every fee is listed in your written quote before you sign.
Where can I get heat pump installation leads?
Use a heat-pump-specific inquiry route that reaches property decision-makers interested in an assessment, rather than mixing installations with repairs and maintenance. We can scope heat pump inquiries around the contractor’s service area, accepted properties, requester authority and intended timing. Ask about the existing heating system and the proposed upgrade in everyday language, then let the installer assess suitability, sizing and electrical requirements. An incentive may be part of the homeowner’s interest, but the contractor and relevant program must verify eligibility before making a claim. This suits an installer with assessment and quotation capacity; it does not fit a request for unqualified homeowner records or a promise that every inquiry qualifies for a rebate.
What makes an HVAC replacement lead qualified?
An HVAC replacement lead is qualified when the property is in your service area, the requester can authorize the assessment and the stated need concerns a system or job category you accept. We agree these gates in writing and apply the replacement terms when an inquiry fails the accepted profile. Record the current system as described by the requester, the replacement interest, intended timing and practical access or availability. System age can help the estimator prepare, but it is not a remote diagnosis or proof that replacement is necessary. Separate urgent repair requests from planned upgrade inquiries. The contractor confirms technical suitability and the final quote; a qualified lead is not an approved installation.
Should I choose pay-per-call HVAC leads or exclusive web leads?
Choose eligible calls for urgent service when dispatch can answer and route them; choose exclusive inquiries for planned replacements when an estimator can qualify and arrange an assessment. Our accepted lead model is USD $15 to $500 per accepted lead, with each delivered lead going to one client. Every fee is listed in your written quote before you sign. A call’s duration alone does not establish the right job or territory, so ask what makes a supplier’s call billable. For an inquiry, check requester authority, job category, source evidence and follow-up timing. Neither format fits a team without a receiving process. Pay-per-call purchasing criteria are shown below for comparison; confirm the actual format in the written campaign scope rather than assuming live-call delivery is included.
Compare the handoff and billing event
Option
What you get
How you pay
Published price
Who it fits
Source and date
Pay-per-call format
A call meeting the supplier’s agreed criteria
Supplier-defined eligible call
Not published
An available dispatch team serving urgent needs
Not published; confirm in the provider’s written terms
Vivin Sales accepted leads
An exclusive inquiry with job and property context
An inquiry meets written criteria
USD $15 to $500 per accepted lead
An intake team arranging planned estimates
Vivin Sales terms, reviewed October 2026
Every fee is listed in your written quote before you sign.
