Can someone book meetings with buyers before a trade show?
Yes. We contact your target accounts before a US or Canadian B2B show, qualify the buyers and book times at your booth, meeting room or an agreed spot nearby. The price is up to USD $500 per attended meeting, with every fee in the written quote before you sign. You approve the company profile, buyer roles, reason for meeting and open slots before outreach. The schedule includes a brief for each meeting so your team can prepare the right conversation. This fits exhibitors or visiting teams with specific accounts to reach. It does not fit a consumer event or a goal measured by the number of badge scans.
See how attended appointments are scoped
How far in advance should we start booking?
About eight weeks before the show is a useful planning window, giving you time to approve targets before invitations and follow-up. We assess the actual outreach window from your show date, audience and calendar rather than promising a fixed number of meetings. Plan target research around six to eight weeks out, outreach across the following weeks, and a final outreach touch five to seven days before the show. If you start later, narrow the account list and keep meeting locations and host availability clear. This fits a team that can approve scope promptly; a last-minute show needs a feasibility review. Source: Vendelux, How do you get more qualified meetings at B2B trade shows?, June 10, 2026, checked October 3, 2026.
Review pricing while planning the show budget
How much does trade-show appointment setting cost?
We charge up to USD $500 per attended meeting, quoted for your show and audience before you sign. There is no setup fee, and every fee is listed in your written quote before you sign. Compare that unit with flat packages, campaign quotes and organizer programmes, which can use different definitions of a meeting. A calendar slot that never becomes a conversation is not an attended meeting. The written scope names the company profile, eligible roles, location, attendance evidence and review rules. This fits a team buying qualified conversations with selected accounts; if you need a broad event promotion campaign or a purchased attendee database, that is a different service.
Read the billing definition before signing
Do you sell or use attendee lists?
We do not sell or buy attendee lists. We build your working target list from the ideal customer profile and public company information, with a show's public exhibitor directory as a starting point when relevant. An exhibitor entry is not proof that the right buyer will attend, so we check role, relevance and interest before booking. You approve the working list and exclusions before outreach. This fits a team that knows the accounts or buyer types it wants to meet; it does not provide a directory to work yourself. The meeting brief shows why each person agreed to meet, rather than treating a name on a list as a qualified appointment.
Check qualification and data terms
What happens if a buyer does not show up?
A buyer who does not attend is not billed. A meeting with someone outside the written criteria is replaced, and attendance, cancellations and reschedules are recorded separately. The price is up to USD $500 per attended meeting, with every fee in your written quote before you sign. We reconfirm the time and location in show week and include day-of contact details in the brief. Your team records whether the conversation took place and confirms attendance after the show under the agreed review rules. This fits a team that can keep a booth or meeting log. The confirmation window and evidence requirements are settled in writing before outreach starts.
Read no-show, replacement and review rules
Is the show's meeting scheduler app enough?
A scheduler can be enough when your target buyers use the app and your team can secure relevant meetings through it. We help when the work is finding the right people, inviting them and following up beyond that pool. Use the organizer's app alongside outreach rather than duplicating bookings: hold a shared schedule, mark unavailable slots and keep one confirmed location for each buyer. Check the buyer's role and reason for meeting before accepting a slot. This fits an exhibitor with buyers active in the event app; it is less useful if key accounts never open it. A scheduling tool does not by itself prove attendance or qualification.
Compare the cost of attended conversations
What is a hosted buyer programme?
A hosted buyer programme is an organizer-run scheme that selects buyers and offers benefits in return for scheduled exhibitor meetings. It fits an exhibitor whose actual buyers are in the selected pool; it does not cover every account you might want to reach. Benefits and obligations vary by show. For example, IAAPA requires at least six appointments for Tier 2 or twelve for Tier 1, with benefits that differ by tier. Source: IAAPA Hosted Buyer Program, checked October 3, 2026. Check category, purchasing role and the organizer's rules before choosing a programme. We work from your own target profile and can complement the programme where important accounts sit outside its pool.
Define the distributor partners you want to meet
Is the show worth it, and how do I get more qualified buyers to my booth?
Judge a show by the cost and quality of buyer conversations, then by the sales opportunities your team records afterward. Add booth, build, travel and staff costs, then divide by the relevant meetings you expect to hold; treat that result as a planning estimate. More foot traffic does not fix a poor buyer profile. Invite a focused account list with a specific reason to meet, reserve host time and send a clear booth location. We book selected buyers at up to USD $500 per attended meeting, with every fee in the written quote. This fits an event containing your business buyers; a show without them is a poor prospecting choice.
Estimate acquisition costs from your own assumptions
Can you book meetings if we attend without a booth, and which shows do you cover?
Yes. We book meetings for visiting teams as well as exhibitors at US and Canadian B2B trade shows, using a meeting room or an agreed location near the venue. Meetings cost up to USD $500 per attended meeting, with every fee in your written quote before you sign. Confirm access rules, a suitable space, travel dates and the team member hosting each meeting before outreach. On-floor meetings need to follow organizer rules, so an off-site location may be more practical. This fits a visiting team with permission and time to meet relevant business buyers. Consumer shows and events outside North America are outside the scope described here.
Scope the buyer profile and calendar
Can you follow up after the show?
Ask us on the fit call so post-show follow-up can be scoped before you rely on it. Pre-show meeting booking does not by itself include a separate follow-up campaign or a promise of the same price afterward. Start by logging who attended, what they asked, the next step and who owns it. Separate a qualified meeting from a badge scan or a visitor who had no buying role. Your team should send the promised material promptly and record whether a further conversation is wanted. This fits a team with usable meeting notes and clear next steps; an unqualified event list needs assessment before it becomes a follow-up program.
Agree the delivery scope and review rules in writing
We are flying in from abroad. Can you book meetings before we arrive?
Yes. We can arrange buyer meetings before an overseas team arrives for a US or Canadian B2B show, subject to the audience, timing and access requirements agreed in scope. The price is up to USD $500 per attended meeting, with every fee listed in your written quote before you sign. Share the show name, travel dates, booth or meeting location, buyer roles and open slots in the local time zone. Allow time for product demonstrations, movement between meetings and your team to record attendance. This fits a visiting team ready to meet and supply the market; visas, travel arrangements, customs and product approvals remain separate responsibilities.
Include distributor prospects in your North American visit