Outsourced event sponsorship sales: sponsor and exhibitor meetings for B2B conferences

How it works

1. 1

   Your event and sponsor profile, in writing

   We agree the event, the sponsorship tiers and booth options you want to sell, the industries and company sizes that fit, the titles to reach and the regions. Current sponsors, open conversations and anyone you name go on the exclusion list.

2. 2

   Conference sponsor and exhibitor prospecting

   We build the prospect list from companies listed as sponsors or exhibitors at comparable events and from vendors that sell into your attendee audience, then source and verify the right contacts at each company before outreach starts.

3. 3

   Cold email and phone outreach

   Prospects are contacted by cold email from dedicated sending domains and by phone from Vivin's own dialer, with callers in Canada, the United States, the United Kingdom and South Africa. You approve the email copy and call script before launch.

4. 4

   Meeting booking with a sponsor brief

   Interested prospects who meet your written criteria are booked onto your sponsorship team's calendar. Each booking includes a brief covering the company, the contact, the events they have backed before where that is public, and the reason they agreed to the meeting.

5. 5

   Handoff to your sponsorship seller

   Your team presents the packages and negotiates the deal. Vivin hands over the email thread or call notes and the source of every opportunity so attribution is clear.